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Bid Title: Request for Proposals: Computer Maintenance Management System (CMMS) Software and Support
Category: Other Professional Services & Non Design Consultants
Status: Awarded
Additional Status Information: Proposal Due Date has been Extended to August 1, 2017
Bid Recipient: Jason Canady and Barry Buchanan


The CITY of Grants Pass (The CITY), a population of approximately 40,000 people, is pleased to announce that it is interested in receiving proposals from interested and qualified parties for the supply of Computerized Maintenance Management System (CMMS) software, its implementation, and ongoing operational support.

The provision of this software and its implementation shall coincide with the CITY’s major upgrade of its Wastewater Treatment facility, scheduled to go online in the fall of 2018. This will be the initial use of the system. Ultimately the system will be developed to be utilized as the CITY’s Enterprise Asset Management System (EAMS) encompassing the full waste water, potable water, storm-water utilities, and the roads and bridges, parks and gardens, and buildings and amenities. 

The CITY’s selection process will be based upon an evaluation of the submitted proposals by a selection committee.  The evaluation will use considerations such as ability to provide for various business operational requirements, potential to add modules in the future, financial and operational status, references, track record for on-going maintenance and support, and overall costs.  No single factor will determine the final decision to award.  The CITY is not required to accept the lowest priced proposal.

Should the CITY, in its sole discretion, determine that a secondary award is required, award will be to the second highest ranked Proposer.

The CITY reserves the right to reject any or all proposals, to waive any minor informalities or irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the CITY.

There is no guarantee the CITY will ultimately enter into an agreement for these services.  All final decisions will be made by the CITY Council.

Publication Date/Time:
7/6/2017 10:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Proposal Due Date Extended to August 1, 2017 at 4:00 P.M. local time.
Contact Person:
All questions/inquiries must be in writing made through Buchanan and Associates (B&A) to or PO Box 584, Salem OR 97302.
Special Requirements:
Proposals are due August 1, 2017 at 4:00 P.M. local time. Proposals are to be filed electronically and concurrently to and
Potential PROPOSER(s) are required to register with The CITY by e-mail at:
Related Documents:

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