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Bid Title: RFP - GIS Needs Assessment
Category: Other Professional Services & Non Design Consultants
Status: Awarded
Bid Recipient: City of Grants Pass Administration - City Recorder

The City of Grants Pass is soliciting written proposals from qualified firms or individuals knowledgeable in Geographic Information Systems (GIS) and technology best practices to conduct a GIS Needs Assessment that results in a GIS Master Plan for the City. It is anticipated that a Notice to Proceed (NTP) will be issued on October 2, 2019 with project completion on or before May 1, 2020. As a Request for Proposal (RFP), this is not an invitation to bid and although price is very important, other factors will be taken into consideration. The selected consultant will be required to execute the City’s standard agreement for Professional Services (Attachment 6). Any exceptions to the City’s Standard Agreement for Professional Services shall be included as part of the RFP submittal package. Please submit your proposal in accordance with the following attachments:

Attachment l     Master Plan Objective, GIS Background and Schedule
Attachment 2 Required Proposal Format
Attachment 3 Selection Criteria
Attachment 4  Scope of Work
Attachment 5 Cost Information
Attachment 6         Professional Services Agreement

This Request for Proposal does not commit the City to pay any costs incurred in the preparation and presentation of submittals or to select any interested firm who responds.

To be considered, please deliver 5 (5) copies of your proposal and one (1) electronic copy no later than 2:30 P.M. on August 8, 2019.

Publication Date/Time:
7/10/2019 9:30 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Proposals are due August 8, 2019 by 2:30 PM local time
Contact Person:
Jason Canady, Public Works Director at
Plan Holders List:
Proposers are encouraged to register by sending an email to Jason Canady, Public Works Director at to ensure receipt of any and all subsequent communications. All communications related to this RFP will be posted to the City of Grants Pass website and registered Proposers will be notified of all postings.
The City will hold individual, pre-proposal meetings with interested firms. The intent is for firms to ask clarifying questions and perform initial assessments of the City’s GIS capabilities. Information discussed at these meetings will not be shared between firms except if a change in scope is identified. In this case, an addendum will be issued on July 29, 2019. Pre-Proposal meetings will be held on July 23, 24 and 25 and will be 90 minutes in length. Meetings must be scheduled by July 19. To schedule a meeting email Dianne Phelan at or call 541-450-6110.

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