Records Unit

The Records Unit is located in the Justice Building on the corner of 5th and B streets in Grants Pass.

Christy Landsdown

Staffing

The unit is staffed with 7 full-time Records Specialists and a Supervisor. Staffing is supplemented when needed by additional on-call staff to reduce staffing costs and assure quality customer service.

Purpose

The unit's mission is to collect, maintain, and retrieve police data in order to support other office operations, other government agencies, and the public. Our goal is to do this in a fiscally responsible and courteous manner.

Records procedures are governed by state regulations and are followed in accordance with department policy and Oregon Revised Statutes.

Duties

The primary duties of the Records Unit include processing non-emergent calls for service and records management. Other duties include calling out city services in emergent situations after business hours, processing  Police Records Requests, releasing impounded vehicles, documenting lost items, and accepting found property. The clerks are also able to take counter reports if officer contact is not needed for an incident.

Front Counter Hours of Operation

The front counter, located in the Justice Building, is open for customer service during the following days and hours:

  • Public Safety Lobby - 7 days a week, 8 a.m. to 11 p.m.
  • Sex Offender Registration - Monday through Friday, 9 a.m. to 5 p.m. only
  • Vehicle for Hire license application - Monday through Friday 9 a.m. to 5 p.m. only

Other Agencies' Contact Information

Our Records Unit has a strong focus on customer service. As the primary point of contact for many of our citizens, we are often able to refer to the correct agency if a request is out of the scope of our services. Most often these referrals are to one of the following agencies:

Contact Information for other agencies.
Agency Contact
Animal Control 541-474-5458
Asante Three Rivers Medical Center 541-472-7000
Department of Motor Vehicles 541-474-3179
District Attorney's Office 541-474-5200
Grants Pass Helpline Referral Service 541-479-HELP (541-479-4357)
Josephine County Burn Information Line 541-476-9663
Josephine County Community Transit 541-956-4071
Josephine County Civil Office (Fingerprints) 541-474-5145
Josephine County Courts 541-476-2309
Josephine County Jail 541-474-5140
Josephine County Jury Duty Information 541-476-6252
Josephine County Sheriff's Office 541-474-5123
Josephine County Mental Health 541-474-5365
Oregon State Police 541-474-3174
Parole and Probation 541-474-5165
Road and Weather Conditions (ODOT) 511 in Oregon, out of state 503-588-2941 or 1-800-977-6368
Women's Crisis Support Team 541-479-9349