Applicants must complete an application and submit prior to the established deadline. The minimum grant request is $2,500 and the maximum is $5,000.  Applications should include a realistic budget that justifies the amount requested and a strategy and the ability to complete marketing efforts to people more than 50 miles from Grants Pass.

Each application received will first be reviewed by the Economic Development Division staff for eligibility and completeness. Economic Development will provide guidance on applications if submitted a minimum of 14 days prior to the grant application deadline. 

Applications determined to be eligible and complete will be forwarded to a Grant Review Subcommittee (GRS) consisting of 2 selected members of the Tourism Advisory Committee (TAC), a representative from the Destination Marketing Organization, and 3 City staff. The GRS will use a scoring tool to rank applications and provide a recommendation to City Council for final approval. Grantees will be notified following final approval. Award funds will become available after July 1st of each year.

Once grant recipients are notified of their award with a letter from the Economic Development, marketing projects using grant funds can begin.  Grant funds are disbursed on a reimbursement basis, once final paid invoices, with appropriate documentation, are submitted to the City. Projects must be completed within one year of the award date. No funds will be disbursed for expenses incurred prior to official notification from the City’s Economic Division of the grant award.

Grant award recipients shall submit a written report to the City of Grants Pass at the end of the grant period. Report requirements include:

1. Financial summary of the utilization of grant funds towards the objectives set forth in the grant application.

2. Statistical summary of the positive economic and sustainable tourism impacts associated with the use of the grant funds. Applicants should provide data as a direct result of the City’s grant on one or more of the following outcomes:

• Number of people who traveled to Grants Pass from over 50 miles away 
• Number of overnight stays in Grants Pass 
• Number of jobs created 
• The median wage of jobs created

3. Any other program or activity data associated with the grant award that is relevant to tourism and not addressed in the items above.

The Grant Completion report shall be submitted to the City Economic Development Department within 6 months following the end of the grant award period (e.g. October 1^st for July 1-June 30 award period).